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British Association for American Studies


VACANCY: BAAS Awards Administrator - British Association for American Studies


VACANCY: BAAS Awards Administrator


BAAS is seeking to hire an Awards Administrator to join our team.  The Awards Administrator will work closely with the Chair of the BAAS Awards Committee and will be line managed by the BAAS Administration Manager.   

The Awards Administrator will be responsible for supporting the BAAS Awards Chair with the smooth running of the annual awards cycle. They will ensure that the annual awards cycle is coordinated comprehensively, and all tasks are completed on time to set deadlines.  Tasks will include: ensuring that all email inquiries from perspective applicants are responded to on behalf of the Awards Chair in a timely manner; collating applications promptly after closing dates have passed and distributing them to pre-assigned panel members within the BAAS Executive Committee; communicating the outcome of applications to all successful and unsuccessful applicants on behalf of the Awards Chair once applications have been reviewed and organising the annual awards ceremony.  The successful applicant will also be required to liaise with other members of the BAAS Team, including the BAAS Digital Team to ensure that award opportunities are advertised both on the BAAS website and via the BAAS newsletter at key times throughout the year; and the BAAS Treasury Team to arrange for monetary prizes to be distributed to successful award winners.  

Main Duties and Responsibilities: 

  • Working closely with the BAAS Awards Chair to ensure the planning, coordinating, and management of BAAS’s annual awards cycle is completed each year to the standard required, ensuring the smooth running of processes and workflows to a strict timeline 
  • Corresponding with applicants and potential applicants via email 
  • Collating and distributing applications to panel members 
  • Logging details of all applications received and ensuring all relevant supporting documentation has been received  
  • Providing feedback on all applications received on behalf of the Awards Chair and Panel Members and creating and sending certificates to winners / runners up 
  • Working closely with the BAAS Treasurer(s) to arrange for those winning monetary prizes to receive their winning funds
  • Organising the annual online BAAS Awards Ceremony

To view the full job description, person specification, and for details of how to apply – click here.

The closing date for applications to be received is 12.00 noon Sunday 28th July.